Information We Access
- Email addresses submitted through the website to request Google Play closed testing access.
- Google account details used for sign-in, such as your name, email address, and profile photo.
- Gmail message metadata, including message IDs, thread IDs, snippets, subject lines, recipients, dates, and mailbox labels.
- Full Gmail message body content only when you open or select messages for report generation.
- Templates you create or save, including template name, category, purpose, subject, body, remarks, and timestamps.
- Notes you create or save for reporting context, including note content and related timestamps.
- Generated report content, related template IDs, selected Gmail message or note IDs, generation time, and basic generation metadata.
- App preferences, such as theme settings and onboarding/default template state.
- Website analytics consent choices when you accept or reject optional analytics cookies.
- Error and diagnostic information when sign-in or app errors occur.
How We Use Information
Nootely uses this information to:
- Send Google Play closed testing access and related setup instructions.
- Sign you in with Google.
- Display Gmail messages you are authorized to access.
- Let you select Gmail messages, templates, and notes.
- Let you create, save, and manage notes for reporting context.
- Generate AI-assisted reports from your selected content.
- Save templates and generated reports for later use.
- Maintain app preferences.
- Diagnose errors, improve reliability, and protect the app.
Nootely requests Gmail read-only access. The app does not send, edit, delete, archive, or otherwise modify your Gmail messages.
Google API Data
Nootely uses Google Sign-In and Gmail API access with the Gmail read-only scope.
Nootely’s use and transfer of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements. We use Google user data only to provide and improve user-facing Nootely features. We do not sell Google user data, use it for advertising, or transfer it to advertising platforms, data brokers, or information resellers.
You can review or remove Nootely’s access from your Google Account settings at any time.
AI Report Generation
When you generate a report, Nootely sends the selected email content, selected template content, and selected note content to the configured Gemini-powered report generation service. This may include email subjects, recipients, snippets, message bodies, dates, template text, and note text.
Generated reports are saved locally by the app. You should not select emails containing sensitive, confidential, or personal information unless you are authorized to process that information through Nootely.
Local Storage
Nootely stores notes, templates, generated reports, related metadata, and app preferences on your device using local app storage. Removing the app or clearing app data may delete locally stored Nootely data.
Diagnostics and Telemetry
Nootely may use Sentry or similar telemetry services to capture error reports, stack traces, feature tags, and limited diagnostic context. This helps us identify and fix issues. We do not intentionally include Gmail message bodies in telemetry events.
Closed Testing Requests
If you request Google Play closed testing access through the website, Nootely uses the submitted email address to send the testing link and related setup instructions.
Security
We use reasonable administrative, technical, and organizational safeguards to protect app data. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
Data Retention
Nootely keeps locally stored notes, templates, reports, preferences, and related metadata until you delete them, clear app data, or uninstall the app. Google authorization can be revoked from your Google Account settings.
Service providers may retain data according to their own terms and policies.
Your Choices
You can:
- Sign out of Nootely.
- Revoke Nootely’s Google access from your Google Account.
- Delete notes, templates, and reports in the app where supported.
- Clear local app data or uninstall the app.
- Contact us to request help with privacy or data questions.
Children
Nootely is intended for business and professional use and is not directed to children.
Changes
We may update this Privacy Policy as the app changes. If we materially change how we access, use, store, or share Google user data, we will update this policy and request any required consent before using data in a new way.
Contact
For privacy questions, contact:
Sources checked: Google API Services User Data Policy, Google Account linked app controls, Gemini API Additional Terms, and Sentry Privacy Policy.